Break away from the mundane with these examples of out-of-office messages that generate leads, make people laugh, and improve people’s days.

OoO, an abbreviation for Out of Office, a phrase often used in professional contexts to indicate that someone is unavailable for work (usually because they are on vacation). (“OOO - Wikipedia”)

According to Lifewire, 62.86% of business professionals choose email for business communication. When you combine that with the typical white-collar worker sending 40 workplace emails every day, it’s apparent that email is still the primary mode of communication in all types of businesses.

However, it is not always possible for employees to respond to every email they receive in a timely manner. People go on vacation, become sick, or have other obligations that prevent them from responding to emails. If you are unable to react to emails, it is critical to leave an out of office message.

What exactly is an Out of Office Schedule Template?

An out of office message is an automatic response that informs the sender that you are unavailable at your desk. This means you won’t be able to read or react to emails as quickly as normal. It is used to inform the sender of the following critical information:

The most typical reasons for your absence are as follows:

1. Vacations and annual leave

• Off-site training due to illness
• Workplace events, such as exhibits and conferences
• Working from another place
• When a sender may anticipate a response - giving a reasonable timeline for a response is critical for setting a sender’s expectations. If you’re not going to check your emails for two weeks, let people know. If you read your emails on a regular basis, let senders know that your response time will be longer than usual.

2. How long you’ll be gone and when you’ll return - this should be a definite date. However, this may not always be practicable, especially if you are ill. Include the start date of your absence, if feasible.

• Who to call in your absence - an email inquiry might be urgent at times. As a result, you should always give the contact information of a coworker who can assist you while you’re abroad. However, you should make your coworker aware of this ahead of time.

Additional considerations for business email

A professional yet courteous greeting should be included in an out of office message. It can also specify whether the sender’s email will be forwarded or read by other coworkers. Proofread your message copy as well, since errors will make you appear unprofessional.

An automated email answer, on the other hand, should always employ professional language to be genuinely successful. It’s vital to remember that everyone who sends you an email will see it; it’s not the place for jokes, misguided comedy, or bizarre comments.

We also recommend include a business email signature in your out-of-office message. This will highlight your brand, offer contact information, make you appear more professional, and maybe promote

RELATED RESOURCES

“OOO - Wikipedia.” OOO - Wikipedia, en.wikipedia.org/wiki/OOO. Accessed 14 Oct. 2022.